MANAGED PRINT SERVICES

Managed print services (MPS) are services offered by an external provider to optimize or manage a company’s document output. The main components provided are needs assessment, selective or general replacement of hardware, and the service, parts and supplies needed to operate the new and/or existing hardware (including existing third-party equipment if this is required by the customer). The provider also tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction. Also, managed print helps you improve environmental sustainability and document security, thereby enhancing your document management system.

The print industry is often guilty of using buzzwords and terminology when describing a Managed Print Service. Add up the costs of ‘printing’ and it accounts for a large chunk — as much as 15% of a business’s annual spending. Through managed print services, you can outsource print management and cut costs by as much as 30%.

Summary

What can MPS do?

If you’re like most businesses, you have no clue how much money you spend on printing and copying documents. Your imaging and printing environment presents an opportunity to reduce costs from improved fleet management through to better workflow design. We’ve helped organizations save up to 25% and more on overall printing costs. By “printing” we mean the total cost of.

Managing and optimizing your printers.
Pages produced by office workers, mobile workers and production print operations
Office desktop printers, multifunction printers, copiers, scanners, fax machines and high volume printers.
IT help desk support, technical service, maintenance, and add, move and change.
Requests Paper, ink, toner and other supplies and consumables.

Conduct a thorough, up-front assessment to analyze your current printing infrastructure.
Monitor, manage and optimize your total print output environment, end to end, regardless of printer brand.
Provide a roadmap to reduce the number and types of printing devices and supplies while meeting the needs of your business.
Proactively identify and solve potential printing problems and replenish supplies before employees are affected.

Managed Print Services (MPS) is a comprehensive solution offered by third-party providers to optimize an organization's printing infrastructure. It involves monitoring, managing, and optimizing printing devices such as printers, copiers, and scanners. MPS aims to streamline printing processes, reduce costs, improve efficiency, and enhance document security.

MPS typically includes services such as print fleet assessment, proactive maintenance, supply management, and document workflow optimization. By outsourcing print management, organizations can benefit from reduced printing costs, increased productivity, minimized environmental impact, and enhanced security through features like user authentication and print auditing. Overall, MPS enables businesses to focus on their core activities while ensuring optimal printing operations.